Generally these would be SARs, Sensitive FOIs and some that are specific to different jurisdictions. Examples include: CAFCAS in UK and Procurator Fiscal in Scotland.
The Request Types in the AXLR8 system are completely customisable for any jurisdiction (or just because your organisation needs to). This means setting it up with the “Private” parameter set to “Yes”. It may also be that there are Request Types that are not private but may not be shown on the Public Disclosure Log. That can be set separately as you can see in the orange box below.
How does the AXLR8 system treat Private Request Types?
- Only those with Private IR access may see them. This is different to the Application Blind parameter in User Admin which prevents a user seeing any applicant details, regardless of the type of request.
- The automated emails can be set up differently. For example, the Subject line of email correspondence and file names of documents may say the Request Type and the unique reference number. For example the subject line might say “SAR- ACCESS demoshireIR:12345” but not the name of the applicant for who you are collecting the information. Compare this with the subject line for an FOI request which would say “Potholes vehicle damage compensation FY2023-4 DemoshireIR:12346“.
- The Request will not show on the PDL (Public Disclosure Log) for your organisation.
Response Times
The response times are unaffected by the “Private” flag shown above. How these timings work as well as how they change with clarifications and proof of identity and other events is described elsewhere.
The time for completion is set elsewhere. A Sensitive FOI (assuming not extended) still runs to a deadline of 20 working days. A SAR still has a month regardless of bank holidays and weekends.
