How do I add and FOI Public Disclosure Log?

by | Nov 25, 2024

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How do I add and FOI Public Disclosure Log?

Categories: Public Disclosure Log (PDL), Request Types

Simple! It comes as standard. The data you have stored needs to be checked and then it can be made public.

Good practice will mean it does not take long to check. However, some public bodies may have used their system for ten years before deciding to publish their PDL. In this case, it may be wise to review those practices immediately. Then, read the responses thoroughly to make sure the data is ready for publication.

For example, a Notes field may contain “scratchpad items” such as email addresses and phone numbers. These should not be exposed. Likewise, your team may never have ticked anything as public. The system will provide a very sparse PDL!

Once that process is started, the business can ask AXLR8 not to publish any IRs before a chosen date. For example, you might check back to 01/01/2023 and ask that none raised before that date are published.

Check list for Launching your PDL:

  1. Check all SARs, sensitive FOI and other private Request Types are not marked as “Public” in Request Type Admin. Make sure all FOI and EIR “Request Types” are Public.
  2. Make sure there are only FOI and EIR requests and any others that are OK to publish.
  3. Check no documents or notes have been marked as public which should not have been.
  4. Ask us for the URL to check the Disclosure Log internally.
  5. Make sure that the responses do not contain any files or text mistakenly added in which should not be available externally.
  6. Adjust the stylesheet options available to you with AXLR8 Support so that the PDL complies with your branding requirements and accessibility.
  7. Ask AXLR8 to “release it into the wild”.
  8. Link it on your website.

Please contact us if you need any assistance.

Please also see the article introducing how to configure your PDL.

Lastly, you can always use the API pull data from your AXLR8 system and place it in your own website. This is more flexible than using our standard solution. However, you will need web developer capability in house or hired in.

Don’t forget, you can always call AXLR8 for help 01344 776500 or email support@AXLR8.com.

Posted on 25th November 2024
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